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Office Manager
Job Code:OMGR-SANF-01-091217
Location:San Francisco, CA
Department:Field Operations
FT/PT Status:Regular Full Time
Reference CodeOpen
  
Public Job Description

Position is located in Hayward, CA

Summary:

Maintains office services by organizing office operations and procedures; Assists and delegates single &/or multiple site billing coordination; Assist and delegates verification of asset movement in inventory tracking system, act as liaison between internal and external customer; Mentor and support direct reports through training; Contribute to team effort by handling other duties as assigned.

Job Duties:
-Maintain office services by organizing office operations and procedures; preparing payroll time for direct reports and to other staff as needed; controlling correspondence; maintaining filing based off corporate standardization procedure; reviewing, approving and ordering supply requests.

-Assist with assigned sites’ billing coordination; enter initial delivery information and data into the current record, verify delivery and pick up information in the inventory tracking system, create reports for preapproval customers, resolve discrepancies and make corrections as necessary, identifying and communicating re-training needs for service tickets and inventory tracking flow to the appropriate managers; submit paperwork to the correct corporate department for sales, rental, parts, governmental affairs, homecare, and missing/damaged billing.

-Act as liaison between facilities, managers and company employees; answering questions related to contract/sales such as pricing, credits, insurance, etc.

-Contributes to team effort by accomplishing related results as needed and handles all other duties as assigned in order to contribute to the overall success of the company.


Qualifications:

-Skilled at using database, spreadsheet, word-processing software, particularly those in Microsoft Office, to facilitate daily work and prepare reports

-Effectively maintains appointment schedules. Plans and schedules meetings, conferences, and travel.

-Excellent phone skills. Efficiently answers and directs inquiries, takes thorough messages.

-Familiar with general office equipment, including phones, faxes, copiers, scanners, and printers.

-Pays attention to detail. Approaches work in a meticulous and thorough manner.

-Has excellent attendance and completes quality work on time.

-Billing experience helpful.

-Must have a good work ethic and detail-oriented; must be able to maintain a high level of confidentiality.

-Ability to problem solve; meet deadlines and set priorities.

-Ability to multi-task in fast paced environment.