Brian's House is an Equal Opportunity Employer (Minorities/Females/Disabled/Veterans).
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Human Resources Administrative Assistant (Coordinator) - recruiting and benefits
Job Code:2017-220000-001
Divison:Non-Residential - 220000
Department:209000 - Administration
FT/PT Status:Regular Full Time
  
Job Responsibilities:

Brian's House is a non- profit organization that serves individuals with developmental disabilities and we are looking for an HR Administrative Assistant (Coordinator) to assist with recruiting, new hire onboarding, benefits administration and other clerical administrative tasks.

Its a fun work environment and family like culture. It is also a good opportunity to grow your career in HR and be involved with something meaningful.

Position reports to the HR Manager.

Hours are Monday to Friday 8:30am to 4:30pm at our Main Office in Exton, PA.

 

DUTIES AND RESPONSIBILITIES:

Maintain the confidentiality and integrity of Human Resources records and information including employee personal information when performing the following duties:

 Human Resources duties

  •  Input HR information (new hire, benefit) accurately into ABRA, and other HRIS systems/databases as applicable.
  • Assist in reviewing and screening employment applications/resumes and forward qualified applicants to appropriate hiring manager.
  • Respond to telephone and written inquiries for employment opportunities. Assist in completing employment verification for both current and prospective employees.
  • Process all new hire paperwork and create a personnel and medical file for all new hires.
  • Process all HR & payroll related forms like change in address, direct deposit forms, transfer requests, terminations and any other changes in personnel status. 
  • Review employees medical and dental benefit information and enrollment paperwork. Process all the benefit enrollment information and input info on ABRA and medical & dental portals and send new enrollees benefit confirmation letters. Process all the terms and COBRA. 
  • Review all benefit invoices. 
  • Assures that all employee physicals and driver’s licenses are current and up to date and sends out corrective action notices with reminders to employees for due drivers’ licenses & bi-annual physicals.
  • Answer phone and respond to HR & some payroll related inquiries; direct calls to appropriate individuals; take and relay messages in a timely manner.
  • Coordinate drafting and distribution of office communications including office memos, letters, and other notices and forward any requested pertinent paperwork (workers compensation, FMLA) as needed.
  • Assist in filing employee related paperwork in respective personnel files and archiving termed employee files.
  • Assist in processing department invoices (insurance invoices, background checks, unemployment, and workers compensation bills) for payment and forwarding to appropriate persons.
  • Assist in maintaining necessary records and program documentation as required by Brian’s House Enterprise policies, federal/state/local laws and regulations and licensing/accrediting bodies.
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Job Qualifications:

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

  • Must be able to work professionally with confidential information.
  • Must have a good attention to detail and excellent organization skills.
  • Must possess good telephone etiquette.
  • Ability to operate basic office equipment independently or with minimal training.
  • Must be able to lift a minimum of 20lbs and stoop/stand for a considerable period of time.
  • Must have excellent verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Outlook & Excel).
  • Experience working with HR/Payroll database (ABRA Sage) is a plus
  • Ability to perform multiple tasks with minimal supervision.

 

 Qualifications

  • Bachelor’s degree (preferably in Human Resources) or equivalent experience with at least 1 year of HR and Administrative experience.
  • Associate degree (preferably in Human Resources) with 3 year of HR Administrative experience.