Openings

ESSENTIAL FUNCTIONS: Provide administrative support to the VP, Finance & HR with daily accounting, payroll, and human resource responsibilities.

DUTIES AND RESPONSIBILITIES:

• Prepares invoices by coding and entering data into accounting software using cost allocation plan.
• Receives and records account receivables using excel import and direct data entry into accounting software.
• Maintains grant, vendor, and customer files to support billings and other grant recordkeeping, including scanning documentation into accounting software.
• Collects information for and prepares accurate bi-monthly payroll.
• Generates 941 reports and submits associated bi-weekly 941 payments.
• Conducts benefit enrollment and updates employee data in accounting software.
• Reconciles fringe benefits with payroll data and billing statements.
• Processes criminal background checks and assists with recruitment, onboarding, training, and off boarding.
• Responds to employee questions regarding HR topics such as timesheets, insurances, leave balances, address changes, direct deposit, etc.
• Assists with HR compliance including verification and maintenance of I-9 records using E-verify.
• Attends regularly scheduled team meetings.
• Suggests changes or improvements to increase accuracy, efficiency, and cost reductions.
• Performs other duties as approved and assigned by VP, Finance.
• Maintains communication with others and works to fulfill the agency’s mission, vision, and philosophy.
• Assists with recruitment, training, and engagement of volunteers and interns.
• Recognizes personal emotions, thoughts, and values and how they influence behavior while managing their effects on service provision.
• Reports any incident of child or elder abuse to the appropriate Hope Alliance staff.